Photography and Media Release Policy

1. Consent and Release: The academy seeks consent from participants, parents, or legal guardians for the use of photographs, videos, or other media captured during swimming activities. A signed release form granting permission for the academy to use and publish such media may be required at the time of enrollment.
   
   
2. Purpose of Media Usage: Media captured by 9 Miles Swimming Academy may be used for various purposes, including promotional materials, website content, social media posts, newsletters, and other marketing or educational materials related to the academy’s activities. The media may also be shared with participants, parents, and guardians as a way to celebrate achievements and document progress.
   
   
3. Anonymity and Privacy: The academy will make reasonable efforts to ensure that media used in promotional materials or shared publicly will not include identifying information unless explicit consent has been given. This includes avoiding the use of full names or other personal details that may compromise privacy or safety.
   
   
4. Revoking Consent: Participants, parents, or guardians have the right to revoke their consent for the use of media at any time. Revocation should be communicated in writing to the academy’s designated contact person. However, it should be noted that media already published or distributed before the revocation may continue to be used within the agreed-upon scope.
   
   
5. Respecting Individual Preferences: The academy acknowledges and respects individual preferences regarding the use of media. Participants, parents, or guardians may choose not to grant permission for the use of media or specify any specific restrictions or preferences related to its usage. The academy will make reasonable efforts to honor these preferences.
   
   
6. Safeguarding Guidelines: The academy will take reasonable precautions to protect the privacy and safety of participants. This includes avoiding the use of media that may compromise the security or well-being of individuals or disclose sensitive information. Media will be stored securely and accessed only by authorized academy personnel.
   
   
7. Communication and Notification: The academy will communicate with participants, parents, and guardians regarding media usage and any updates to the photography and media release policy. Changes or updates to the policy will be communicated through the designated communication channels agreed upon during enrollment.

Participants, parents, and guardians are encouraged to review the photography and media release policy and seek clarification on any questions or concerns they may have. The policy aims to ensure transparency, respect individual preferences, and protect the privacy and well-being of all participants at 9 Miles Swimming Academy.